How to Get a Check Stub From Workday: A Detailed Guide

Workday is a widely-used human resources (HR) and payroll management system employed by many organizations across various industries. Employees can access a range of HR services through Workday, including checking their pay stubs. Whether you're a current employee or a former employee, obtaining your check stub through Workday is an easy process once you know where to look. This detailed guide will walk you through the steps for accessing your check stub through the Workday platform.

What Is a Check Stub?

A check stub, also known as a pay stub, is a document that outlines the details of an employee's paycheck. It typically includes information such as:

• Gross earnings: The total amount earned before any deductions.
• Deductions: The various deductions made from your pay, including taxes, insurance, retirement contributions, and other benefits.
• Net earnings: The actual amount you take home after deductions.
• Pay period dates: The start and end dates for the period worked.
• Employer details: Company name and other relevant information.
• Employee details: Your name, employee ID, and other personal information.

Workday allows employees to access detailed and accurate pay stubs for both current and past pay periods.

Methods to Get a Check Stub from Workday

There are different ways to access your check stub, depending on whether you're accessing it through the desktop website or the Workday mobile app. Here’s a breakdown of how you can retrieve your pay stub from Workday.

1. Accessing Your Pay Stub on the Workday Website

To access your pay stub through Workday’s website, follow these steps:

Step-by-Step Process:

1. Log In to Workday:
   • Visit your company's specific Workday login page (usually a link provided by your employer).
   • Enter your username and password to log into the platform. If you don’t remember your credentials, you can use the "Forgot Password" feature or contact your HR department for help.
2. Navigate to the "Pay" Section:
   • Once logged in, you’ll land on your Workday homepage. From here, look for the "Pay" section. This is usually located in the main menu or listed as a tile in the dashboard.
   • If you can’t find it directly, you can also use the search bar at the top of the screen and type in "Pay" or "Pay Slips."
3. Click on "Pay" or "Payslips":
   • After selecting the "Pay" section, click on the "Payslips" or "Pay History" option. This will show you a list of all your available pay stubs.
4. Select the Pay Period:
   • Workday will display a list of pay stubs from previous and current pay periods. Browse through the available pay periods and select the one you wish to view.
   • Once you click on a specific pay period, you’ll be able to view detailed information about that paycheck.
5. Download or Print Your Pay Stub:
   • After selecting the appropriate pay stub, Workday will typically offer the option to download or print your pay stub. You can either download it as a PDF to your device or print it directly for your records.

Additional Tips:

• Check Pay Periods: If you need to access pay stubs from several months ago, be sure to scroll through the available periods or use filters to narrow down the search.
• Save Pay Stubs: Consider saving copies of your pay stubs on your computer or cloud storage for easy reference and record-keeping.

2. Accessing Your Pay Stub via the Workday Mobile App

Workday also offers a mobile application for iOS and Android devices, which makes it easy to access your pay stubs on the go. Here’s how you can retrieve your check stub using the Workday mobile app:

Step-by-Step Process:

1. Download the Workday App:
   • If you haven’t already, download the Workday app from the Apple App Store (for iPhone users) or Google Play Store (for Android users).
2. Log In:
   • Open the app and log in with your Workday credentials (the same username and password you use on the Workday website).
3. Find the "Pay" Section:
   • Once logged in, you’ll be directed to the app’s dashboard. Look for the "Pay" section, typically displayed as an icon or menu option. If you can’t see it right away, use the search feature within the app to find "Pay" or "Payslips."
4. Select "Payslips":
   • Tap on the "Payslips" or "Pay History" option, which will show you a list of your pay stubs.
5. Choose the Pay Period:
   • Scroll through the available pay periods and select the one you need. You’ll be able to view your pay stub details directly on your phone.
6. Download or Email the Pay Stub:
   • Once you’ve selected your pay stub, the app may give you options to either download the document to your phone or email it to yourself or someone else. This is useful if you need to share it for loan applications, tax filings, or other purposes.

Additional Tips:

• Enable Notifications: Workday offers the ability to set up notifications for when a new pay stub is available. Consider enabling these notifications so that you’re automatically alerted when your paycheck details are ready to view.

3. Requesting Assistance if You Can't Find Your Pay Stub

If you're having trouble accessing your pay stub via the Workday platform, there are several steps you can take:

1. Contact Your HR Department:
   • Reach out to your HR or payroll department to ensure that your Workday account is set up correctly. They can help with any login issues and may provide alternative ways to access your pay stub.
2. Check for System Errors:
   • Sometimes, issues can arise due to system errors, especially if Workday is undergoing maintenance or an update. Contact your IT department or HR team for assistance in case there’s a technical problem preventing you from accessing your check stub.
3. Request a Paper Copy:
   • If you need a physical copy of your pay stub and cannot access it electronically, your HR department may be able to mail or provide one to you.

4. Accessing Pay Stubs as a Former Employee

Former employees may still be able to access their pay stubs from Workday after leaving the company, as long as their account remains active. If you're no longer employed and can't log into Workday, contact your former employer’s HR or payroll department to request a copy of your pay stub. They may be able to send it to you via email or through other means.

Why You Need to Access Your Pay Stub

• Tax Filing: Pay stubs are crucial when preparing your taxes, as they show your income and the taxes withheld.
• Loan Applications: Many financial institutions require proof of income, and a pay stub is one of the primary documents used.
• Budgeting and Financial Planning: By reviewing your pay stub regularly, you can track deductions, adjust your savings, and monitor your overall financial health.
• Record Keeping: Keeping a record of your pay stubs ensures that you have accurate information in case of disputes or questions about your pay.

Conclusion

Getting a check stub from Workday is a straightforward process that can be done either through the website or the mobile app. Whether you’re a current employee or a former one, Workday provides multiple ways to view, download, and print your pay stubs for record-keeping and financial planning. If you encounter issues with accessing your pay stub, don’t hesitate to contact your HR department for assistance. Having access to your pay stub helps you stay on top of your financial information, making it an essential tool for managing your personal finances.