Understanding Pay Stubs in Workday
A pay stub (also known as a check stub or pay statement) is a record that shows your earnings, deductions, and take-home pay for a particular pay period. Typical items include your gross earnings, tax deductions, benefit contributions, the net pay you receive, and the pay period dates. Workday is a platform many employers use to allow employees to view and manage these statements easily, both current and past.
Step 1: Log In to Workday via Web
Open your web browser and go to your company’s Workday login page. Enter your username / employee ID and password. If you’ve forgotten your login credentials, use the “Forgot Password” feature or contact your HR department to reset or recover your account.
Step 2: Find the Pay Section
Once logged in, look for a menu option or tile labeled “Pay,” “Payroll,” or “Payslips.” This is often visible in the main dashboard or under a sidebar menu. If you cannot find it, use the search bar in Workday and type terms like “Pay,” “Pay Statement,” or “Payslip.”
Step 3: Access Past Pay Statements
Within the Pay or Payroll section, click on “Payslips” or “Pay History.” You’ll see a list of pay periods (current and past). Scroll through those periods and select the one you need. The full details should display: gross pay, all deductions, taxes, benefits, and net pay.
Step 4: Download or Print Your Pay Stub
After selecting the desired pay period, there will usually be options to download that stub (often as a PDF) or print it directly from the site. Downloading a digital version is helpful for archiving or sharing when necessary, and printing a copy may be required for official documents.
Step 5: Using the Workday Mobile App
If your organization enables mobile access, open the Workday app on your phone. Log in with the same credentials you use for the website. Locate the “Pay” or “Payslips” section—this may appear as an icon or in your menu. Select the relevant pay period and then download, email, or view the statement directly on your device.
Step 6: If You Are a Former Employee
If you no longer work for the company, you may still have access to your past pay stubs if your account is maintained. Otherwise, reach out to your former employer’s HR or payroll department. Provide your name, employee ID, and the pay periods you need. They may send electronic or physical copies.
Common Issues & Solutions
- If you can’t log in, verify your username/ID is correct and reset your password if needed.
- If the pay section or pay history isn’t visible, check whether your role or account has permissions enabled, or consult HR.
- If older statements are missing, ask HR if they’ve been archived or if there's an extended retention policy.
- If downloaded or printed files appear blank or incorrect, try a different browser or device, and ensure PDF tools are installed.
- If deductions or amounts seem wrong, compare with your timesheets or benefit statements, and submit a correction request to payroll.
Why Keeping Your Pay Stubs Matters
Having consistent access to your pay stubs supports financial planning, tax preparation, loan or rental applications, and verifying what you’ve actually earned. Well-kept records protect you in cases of discrepancies or legal concerns. Digital archives, backups, and paper copies where needed help ensure you always have proof when it’s required.
If you’d like to see how a clean pay stub layout looks, generate a sample pay stub now, and examine the fields you should expect by reviewing the Regular Pay Stub guide.
Conclusion
Obtaining your pay stub from Workday is usually a smooth process: log in via web or mobile, navigate to the pay or payslip section, select the relevant period, and then download or print your statement. Make sure to save or print copies for your records, review all amounts for accuracy, and reach out to HR if anything looks off. With accurate and accessible pay stubs, you stay in control of your financial documentation.
