Detailed Guide on Making a Check Stub From Paycor

Paycor is a widely used payroll management system that simplifies many aspects of managing employee payroll, including the generation of check stubs (also known as pay stubs). Whether you are an employee seeking to view your pay stub or an employer needing to create and distribute check stubs, Paycor offers an efficient platform for generating these important documents.

This detailed guide walks you through the steps to create, access, and manage check stubs using Paycor.

What Is a Check Stub?

A check stub, or pay stub, is a detailed document provided to employees alongside their paycheck, showing the breakdown of earnings and deductions. It includes information such as:

• Gross earnings: The total amount an employee earned before deductions.
• Deductions: The amounts taken out of an employee’s pay for taxes, insurance, retirement contributions, etc.
• Net pay: The amount the employee receives after all deductions.
• Pay period dates: The period for which the employee is being paid.
• Employer information: The company name, address, and other relevant details.
• Employee information: The employee’s name, ID, and possibly other identifying details.

Generating accurate check stubs is essential for both employees and employers, especially when tracking earnings, tax deductions, or managing personal finances.

How to Generate or Access a Check Stub from Paycor

For Employees: Accessing Your Check Stub via Paycor

If you're an employee and need to access your pay stub from Paycor, follow these steps:

Step 1: Log Into Your Paycor Account

• Go to the Paycor login page: Open your internet browser and visit the Paycor login page.
• Enter your credentials: Use the username and password provided by your employer to log in. If you're a new user or have forgotten your password, you can reset it by clicking on the "Forgot Password" link.

Step 2: Navigate to the "Pay" Section

• Once logged in, you’ll be taken to your Paycor dashboard.
• Look for the “Pay” tab in the main menu or as an option in your dashboard. This section is where you can view your pay history and pay stubs.

Step 3: Select "Pay Statements" or "Check Stub"

• Under the “Pay” tab, click on “Pay Statements” or “Check Stubs” (the exact name may vary slightly depending on your employer’s settings).
• Paycor will display a list of available pay stubs for previous and current pay periods.

Step 4: Choose the Desired Pay Period

• Browse through the available pay periods and select the one you need. Paycor typically shows pay stubs for several months, and you can view or download pay stubs from any period.

Step 5: View and Download Your Pay Stub

• After selecting the desired pay period, Paycor will display the details of your check stub.
• You can download the check stub as a PDF to your computer or mobile device. Paycor may also offer an option to print directly from the page if you need a physical copy for your records.

Step 6: Save or Share Your Check Stub

• After downloading, you can save the pay stub to your computer, cloud storage, or email it to yourself or someone else for future use. This is particularly useful if you need to share it for financial applications like loans, renting apartments, or filing taxes.

For Employers: Creating and Distributing Check Stubs in Paycor

If you’re an employer and need to create and distribute check stubs for your employees, Paycor offers an easy-to-use system for payroll and check stub creation. Here’s how you can generate check stubs:

Step 1: Log Into Your Paycor Employer Account

• Go to the Paycor login page.
• Enter your employer credentials: Log in with your employer credentials provided when your company registered with Paycor. If you don’t remember your login information, contact Paycor support for assistance.

Step 2: Access the "Payroll" Section

• Once logged in, go to the “Payroll” tab, which is typically visible in the main menu.
• Under the "Payroll" section, select “Payroll Processing” or “Generate Pay Statements” to begin the process of creating pay stubs.

Step 3: Choose the Pay Period and Employees

• Select the pay period for which you want to generate check stubs. Paycor allows you to choose from a variety of pay periods, including weekly, bi-weekly, semi-monthly, or monthly pay cycles.
• You can also select specific employees or generate pay stubs for the entire company if needed. This is particularly helpful if you want to issue pay stubs for a group of employees at once.

Step 4: Generate the Pay Stubs

• Paycor will automatically generate pay stubs based on the payroll data you have entered for that pay period.
• Review the information before finalizing the generation of the check stubs to ensure that all details are correct.

Step 5: Review and Approve the Check Stubs

• Paycor provides an opportunity to review the check stubs before they are finalized. You can see detailed information, including each employee’s gross pay, deductions, and net pay.
• Make any necessary adjustments or edits before approving the pay stubs.

Step 6: Distribute the Pay Stubs

• After generating the check stubs, you can distribute them to employees via email, print them for distribution, or upload them to an employee portal.
• Employees can also access their check stubs directly from Paycor, as long as they have access to the system.
• If you use direct deposit, Paycor can automatically associate the generated pay stubs with the payments made to employees’ bank accounts.

Tips for Employers:

• Ensure Accuracy: Always double-check your payroll entries and tax calculations before finalizing pay stubs to avoid errors.
• Use the Paycor Portal: Consider using Paycor’s employee portal, where employees can log in to access their pay stubs at any time. This reduces administrative overhead for employers and gives employees convenient access to their pay information.
• Set Up Automatic Notifications: Paycor allows you to set up automatic notifications for employees when a new pay stub is available. This helps keep employees informed.

Managing Employee Check Stubs

• Paycor provides features that allow employers to track and manage employee check stubs easily:
• Reporting: You can generate payroll reports to monitor the overall payroll expenses and review details for individual employees or specific pay periods.
• Document Storage: Paycor allows you to store payroll-related documents securely, making it easy to maintain a historical record of all pay stubs and payroll information.

Troubleshooting and Common Issues

• Can't Find Pay Stub: If you or an employee can’t locate a pay stub, ensure that the correct pay period is selected. If problems persist, contact Paycor support for troubleshooting.
• Incorrect Information on Pay Stub: If the information on a pay stub is incorrect (e.g., wrong deductions or hours worked), employees should contact the HR department to address the issue. Employers should ensure payroll data is entered accurately in the system.
• System Errors: Occasionally, Paycor may undergo system maintenance or experience technical issues. If you're unable to access your check stub, try logging in later, or contact Paycor support for assistance.

Conclusion

Creating and accessing check stubs through Paycor is a straightforward process for both employees and employers. Employees can easily view and download their check stubs via the Paycor platform, either through the website or mobile app. Employers can generate pay stubs for their team with just a few steps, ensuring that all necessary payroll data is accurately displayed.

By following the steps outlined in this guide, both employees and employers can effectively manage and distribute check stubs, keeping payroll processes efficient and organized. If you encounter any difficulties, Paycor’s customer support is available to help resolve any issues.