Introduction to Paycor Pay Stubs
Paycor is a payroll and HR platform widely used by businesses to manage employee pay, benefits, and tax reporting. One of its most important features is the ability to create and distribute check stubs. A check stub serves as a detailed record of an employee’s pay, showing gross income, deductions, taxes withheld, and the final net pay. This document is crucial for both employees and employers in maintaining transparent and accurate payroll records.
Step 1: Log in to Paycor
Begin by logging into your Paycor account. Employees should use their assigned username and password, while employers or administrators can log in with elevated access. If this is your first time logging in, follow the setup instructions provided by HR. Should you forget your password, use the reset option available on the login page.
Step 2: Navigate to the Payroll or Pay Statements Section
After logging in, access the payroll dashboard. Employees will see a “Pay” or “Pay Statements” tab. Employers managing payroll will find a “Payroll” or “Processing” option. This is where all payment information, including the ability to generate and view check stubs, is stored.
Step 3: Generate or View the Check Stub
If you are an employee, select the pay period you want to view. The stub will display gross pay, overtime, deductions for taxes and benefits, and your final take-home pay. For employers, select the payroll cycle you are processing, review the employee details, and generate stubs for distribution. Always review figures carefully before finalizing.
Step 4: Download or Print the Stub
Once the stub is generated, you can download it as a PDF file or print it directly. Employees should save each stub in a secure folder for easy access at tax time or when proof of income is needed. Employers should provide both digital and printed options to accommodate different employee preferences.
Step 5: Distribute to Employees
For employers, distribution is simple with Paycor. Stubs can be shared via the online employee portal, emailed, or handed out as printed copies. Always ensure that employees are notified when their pay stubs are ready to access. Keeping the process consistent helps avoid confusion and builds trust.
Best Practices for Accuracy
- Double-check pay rates, hours worked, and overtime before generating stubs.
- Confirm that all required deductions (federal, state, Social Security, Medicare, benefits) are included.
- Clearly mark the pay period dates and payment date on each stub.
- Archive digital copies of all stubs for legal and financial record-keeping.
- Notify employees promptly if corrections are made to a previously issued stub.
Troubleshooting Common Issues
- Login problems: Reset your password or confirm you’re using the correct company access code.
- Missing stubs: Ensure payroll has been processed for that pay period before searching again.
- Incorrect deductions: Compare the stub with your records and contact HR or Payroll if errors appear.
- Printing issues: Switch to a different browser or device if PDF files don’t load properly.
Why Saving Check Stubs Matters
Check stubs are more than just a payroll formality. They are required for loan applications, rental agreements, tax filing, and financial planning. Employees benefit from keeping an organized record, while employers reduce disputes by offering transparent payroll documentation.
If you want to see what a professionally formatted stub looks like, generate a sample pay stub now. To learn more about essential fields and layouts, review our Regular Pay Stub guide.
Conclusion
Making a check stub through Paycor is simple once you know the process. Log in, navigate to the payroll section, generate or view the desired pay period, and download or print the stub. Employers can distribute stubs easily, and employees can store them for personal use. By following best practices and keeping records, you ensure accuracy, transparency, and financial readiness for any situation.
